Work packages

The work in SPACE4Cities project is executed by a multidisciplinary team of scientists, public administrators and expert organisations across Europe. The project consists of eight work packages with a project consortium member responsible for the work package.

Work packages 1—7 will interact in a variety of project phases. Work packages 1 and 2 manage the preparation of PCP. Work packages 4—6 manage different phases of SPACE4Cities PCP, including designing solutions and prototypes, and then field testing them in pilots. Work package 7 focuses on taking the PCP results beyond the piloting, allowing participating Suppliers to offer their solutions to other European cities following the SPACE4Cities project.

WP1 SPACE4cities co-design: User-requirements alignment & Community building

Challenge refinement is done with an inwards analysis, followed by a diverse multi-stakeholder practitioners analysis, and a validation and user-requirements via the input of a larger number of cities and regions. This community of stakeholders will support the project activities by engaging with potential suppliers during the Open market Consultation (OMC) in WP2, and by being a pool of testers during the pilots in the PCP Phase 3 (WP6).

WP2 Preparation of the Procurement specifications

Via a dialogue with the market, WP2 finalises the common challenge and user-requirements refinement performed in WP1 with the goal of attracting potential Suppliers (startups, SMEs, Companies, entrepreneurs, academia) to submit innovative proposals during Open Market Consultation and Call for Tenders.

WP3 Tendering and Procurement contracts management

WP3 provides the contractual framework in order for the Suppliers to perform their activities and to monitor Suppliers’ performance levels, handling any administrative and legal issues that may arise. Under this WP, the CfT will be published and the specific phases 2 and 3 Call-offs will be prepared, published and evaluated, resulting in the selection of Suppliers for each of the three PCP phases.

WP4 PCP Phase 1: SPACE4Cities solutions design

In PCP Phase 1, the selected Suppliers will refine their proposed solutions concepts, in accordance with the input provided by the Buyers Group and expert partners. Suppliers will be required to produce a feasibility study of the proposed solutions, suggested satellite and city data sources and applied data integration and processing methods, specifying their impact for the different scenarios for public space management use cases.

WP5 PCP Phase 2: SPACE4Cities prototypes development

During the PCP Phase 2 participating Suppliers will create working prototypes based on the development plans presented at the end of Phase 1. During Phase 2, the Buyers group members will provide feedback on the features being developed via agile iterations. At the end of the Phase, a lab simulation of the prototype performance will take place. All selected Suppliers will have the chance to verify the viability of the prototype’s main features and performance, and validate if it fits with the challenge requirements and Cities’ expectations.

WP6 PCP Phase 3: SPACE4Cities prototypes piloting preparation and execution

The selection process of suppliers for Phase 3 is based on the phase 2 results and on the phase 3 call-off application process. Phase 3 will field test the prototype solutions in a functional city environment in six countries. Phase 3 allows deploying a limited pilot in additional 10 cities or regions in support of their replication plans. Pilot test results will be validated with an updated cost/benefit evaluation.

WP7 Capacity Building Programme, Impact assessment & Results exploitation

WP7 focuses on capacity building to empower all actors: the Public authorities, Suppliers, End users, Regulators, and funding authorities. It will provide a series of tools, know-how and direct support to the target groups throughout each of the project phases, ensuring a smooth collaboration during implementation from a technical perspective. WP7 will also gather learnings from the PCP implementation in order to support the innovation procurement process improvement and promote its uptake by its Follower Cities network.

WP8 Project Management, Communication and Dissemination

The last package is fully dedicated to carry out management, coordination and reporting activities of the project. SPACE4Cities will deploy the DESCA CA model. Being a PCP, it will use the governance structure (Module GOV LP) dedicated for large projects requiring an Executive Board (Buyers Group) and an intermediary governance structure (all partners). In addition to project management, the work package manages project communication and dissemination in an effective manner, in support of the project target groups and activities, in order to maximise impact.